Increase your productivity and security with these LastPass tips and tricks.
Reading time 20 minutes.
LastPass will increase your password security, but it can be a daunting task adding and updating all of your passwords. In this tutorial I’ll show you how I use LastPass to reduce the time spent on admin.
In this tutorial:
These tutorials we written for computers running Microsoft Windows 10.
Unless otherwise stated, the browser being used in the tutorial is Google Chrome. If things do not look exactly the same, you can’t find a specific feature on your operating system, or if your preferred browser isn’t covered here – tell us about it.
The preferences are not shared between devices, so if you use LastPass at work, you would probably want stricter security than on your home computer, or if you share a home computer you might want to have strict security there too.
You can click on the Information Icon next to each heading to get a detailed explanation of what the settings do.
Once you have finished changing your preferences, remember to click on save. If you change a some settings and don’t like the result, you can reset each section to it’s default by clicking on the Restore Defaults button.
Most modern browsers have a their own built-in password managers, while these can be convenient, they are not as secure and robust as LastPass and they can interfere with how well LastPass works.
You need to turn password saving and autofill off in your browser and leave that job to LastPass. For some extra security, you can delete all the passwords saved to your browser, after you have added them to LastPass.
You can do this automatically when installing the LastPass desktop app, or manually for each individual browser.
When you install the LastPass desktop app, you will be prompted to install the LastPass extension for all available browsers on your computer, it will also scan for insecure passwords and ask you if you want to move them to your vault and delete them from your browsers.
and select “Remove”
A Strong Password is one that is hard for both humans and bots to crack or guess.
1AEDb&khq8^1rHNY is a good example of a strong password, and LastPass has a handy feature that generates and saves these types of passwords for you.
If you need a password for a new account, or if you need to update a password on an old account, you can use the LastPass password generator, to quickly create and store secure passwords for you.
When you are creating a new account on a website, updating a password or doing a password reset, if you have the LastPass browser extension installed and you are logged into your account, password input boxes now have a little lock icon on them.
Left-click on the lock icon to bring up the password generator.
Click ‘Generate and fill’ to use the default settings to create a password.
Click on ‘More options’ to set the length and character sets your password will use. This is helpful on websites that have restrictions on special characters and numbers in passwords.
After you’ve clicked ‘Fill’ you should have the option to add the password to LastPass.
You can use LastPass to save your address and credit card details, to fill check out forms for you automatically. This should help you get those deals on Black Friday, and makes it easier to share card details with employees, business partners or family members.
Make sure you have Multifactor Authentication active on your cards, MFA will protect you from card cloning and card skimming.
To add a new form or card fill, click on the LastPass icon in your browser menu and click ‘Open My Vault’ on the pop-up menu.
From inside your vault, click on ‘Form Fills’ on the left menu.
Then click on the ‘Add Form Fill’ button at the bottom right corner of your screen.
From inside your vault, click on ‘Form Fills’ on the left menu.
You can save multiple form fill profiles, for example if you have a business and a residential address, or if have multiple debit cards.
LastPass can save your personal details, credit card details, contact details and addresses. When you need to fill in an online form, make LastPass do it for you automatically, saving you time and making sure no errors creep in.
At the top of the form fill box you will see; Name, Type and Language.
Name is what this Form Fill profile will be called, if you just want to save your home address, you can call it Home Address, set the type to ‘Generic’ and fill in your Address Details.
If you want to save a credit card, change the type from ‘Generic’ to ‘Credit Card’.
*not all credit cards have a start date or issue date, you can leave those blank.
Tick the ‘Require Master Password Reprompt’ box if you want it to ask for your password before it fills in forms.
Setting up ‘form fill profiles’ can speed up your workflow and reduce admin by automatically filling in your saved details.
You can also use LastPass to store Multi-factor recovery codes, WiFi passwords, PIN codes, or even use it like a digital safe for important documents and notes.
Open your LastPass vault and click on ‘Secure Notes’.
Then Mouse over the + icon at the bottom right corner of your screen and click on the ‘Add Secure Note’ button
There are various different types of notes you can add to your vault, from generic notes, to policy documents, ID’s, Drivers licenses, etc.
When adding a new note, you can give it a unique name and assign it to a folder, the notes are searchable, so label them appropriately so that you can find them easily later.
Sometimes you will need to share passwords, either with coworkers, clients or your friend who is too cheap to get his own Netflix account.
LastPass makes password sharing easy and secure, and allows you to share the password without letting the recipient view it, so you can revoke it later.
You can also set up shared folders allowing you to share notes and passwords with people you invite to the folder, making it easy to share notes, docs and passwords across your company or with your family.
To share a password:
Go to your LastPass vault, mouse over the item you would like to share and click on the Share icon.
Enter the email address you would like to share the password with, if you would like the recipient to be able to see what the password is, tick the box and then hit share.
Please note – The Recipient will need a LastPass account to be able to use the shared password.
To create a shared folder:
Go to your LastPass Vault and click on the ‘Sharing Center’
From the sharing center you can create and manage your shared folders, and view the passwords you have shared or that have been shared with you.
Click on ‘Manage Shared Folders’ and then the red + icon on the bottom right corner.
You will be prompted to give your folder a name. In this example I’m setting up my Family shared folder, but you can name your folder anything you like, so name your folder and click create.
Mouse over your newly created folder and click on ‘Manage’.
Enter the email address of the person you would like to invite to the folder, tick the send email box and click invite.
Setting ‘Read Only’ permissions means that the people you invite to the folder will not be able to edit the password inside of LastPass.
‘Administrator’ permission will allow them to edit anything, so best leave that unchecked.
Ticking ‘Hide Passwords’ will prevent the people you invite from viewing the passwords, but they will still be able to gain access to those sites by logging in with the details saved in the shared folder.
To move passwords and notes to the shared folder, you can drag and drop them into the shared folder, or you can select the item (or items) you will know that it is selected with the tick in the corner, then from the ‘Actions’ drop down menu select ‘Move to Folder’ and select the shared folder you created.
Hopefully these tips will help you move all your passwords to LastPass faster, create new strong passwords for all your accounts and make password sharing easier and more secure.
For a step by step tutorial on how to setup LastPass click here.